📅 Mileage Logbook – Free Online Vehicle Tool
Track business mileage for HMRC tax claims with accurate records. 100% free, no sign-up required.
Mileage Log
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How to Use the Mileage Logbook
The Mileage Logbook is a simple yet essential tool designed to help you track business mileage for HMRC tax claims. Whether you're self-employed, a sole trader, or an employee claiming business travel expenses, this tool helps you stay compliant with UK tax rules.
Step 1: Enter the date of your journey.
Step 2: Enter your start and end locations.
Step 3: Enter your start and end mileage.
Step 4: Select the purpose of your journey (business, personal, or commuting).
Step 5: Click "Add Entry" to save it to your logbook.
Step 6: View your total miles and claimable amount at the bottom.
Why Use a Mileage Logbook?
Keeping an accurate mileage logbook is essential for:
- HMRC compliance – HMRC requires accurate records for tax claims
- Tax savings – claim tax relief on business mileage
- Expense tracking – accurately record business travel expenses
- Audit protection – have records ready if HMRC asks
Whether you're a self-employed professional, business owner, or employee, this tool is essential for managing your mileage effectively.
HMRC Mileage Rules
HMRC requires you to keep a log of all business journeys with:
- Date of the journey
- Start and end locations
- Start and end mileage (odometer readings)
- Purpose of the journey
- Total miles for each journey
The approved mileage rates are:
- 45p per mile for the first 10,000 business miles
- 25p per mile for business miles over 10,000
- 5p per mile for passenger payments
What Mileage Can I Claim?
You can claim for:
- Business trips – travel between different work locations
- Client meetings – travel to see clients or customers
- Site visits – travel to project sites
- Work-related errands – travel for work purposes
You cannot claim for:
- Commuting – travel between home and work
- Personal trips – travel for personal reasons
Tips for Keeping a Mileage Logbook
Here are some tips for keeping an accurate mileage logbook:
- Record journeys daily – don't wait until the end of the week
- Record odometer readings – start and end mileage
- Keep receipts – for fuel, parking, and tolls
- Use our digital logbook – saves time and reduces errors
Frequently Asked Questions
1. What mileage can I claim for HMRC?
You can claim 45p per mile for the first 10,000 business miles and 25p per mile thereafter.
2. How do I record mileage for HMRC?
Keep a log of all business journeys with dates, locations, mileage readings, and purpose. Our logbook tool makes this easy.
3. Is commuting mileage claimable?
No, commuting (travel between home and work) is not claimable for tax relief.
4. How long should I keep mileage records?
Keep records for at least 6 years in case HMRC carries out an audit.
5. Can I claim mileage if I use a company car?
Yes, but you must use the approved mileage rates and keep accurate records.
6. What if I forget to record a journey?
Try to record journeys as soon as possible. Use your calendar or diary to help remember.
7. Can I claim for multiple journeys on the same day?
Yes, record each journey separately with its own start and end mileage.
8. Is there a limit on how much I can claim?
There is no limit on the number of miles you can claim, but only business miles qualify.
Related Tools
If you found this mileage logbook useful, you might also like these related vehicle tools:
- Mileage Calculator – track and calculate your mileage for work, tax, and personal trips
- Fuel Cost Calculator – calculate fuel costs for any journey
- Annual Vehicle Cost – calculate total yearly running costs
- Company Car Tax – calculate BIK tax for your company car